IKA Constitution

ARTICLE I

NAME

Section I The name of the organization shall be the Isshinryu Karate Association. It may be referred to in the following articles and bylaws merely as the IKA or the Association.

 

ARTICLE II

PURPOSES

Section I The Isshinryu Karate Association is founded out of respect for the founder of Isshinryu Karate, Tatsuo (Shinkichi) Shimabuku. The purposes of the Association shall be:

A. To foster the growth of Isshinryu Karate.

B. To expand the knowledge of Isshinryu Karate in a manner consistent with Tatsuo Shimabuku's teachings.

C. To perpetuate the teachings of Tatsuo Shimabuku.

 

ARTICLE III

MEMBERSHIP

Section I Membership in the Association shall be of four classes:

1. Voting Members

A. All persons sixteen (16) and older who hold the rank of Shodan in Isshinryu Karate shall be eligible for voting membership.

B. Voting members may vote in all business and election matters, except those matters which require membership on a specific committee or board, and can run for and hold all offices.

C. Voting members are required to pay the appropriate membership fee as set by the Treasurer.

 

2. Members

A. To be a member of the IKA, a person must hold the rank of Seichi-kyu or higher.

B. Members may participate in all Association activities. They may participate in discussions concerning Association business; however, they may not vote or hold office, except with special Executive Board approval.

C. Members are required to pay the appropriate membership fee as outlined by the Treasurer.

 

3. Associate Member

A. Persons holding the rank of Shodan or above in any other Karate style or any other Martial Art shall be eligible for Associate Membership.

B. Associate members may not vote or hold office, except with special Executive Board approval.

C. Associate members are required to pay the appropriate membership fee as outlined by the Treasurer.

 

4. Honorary Members

A. Honorary members shall be those who are not eligible to be a Voting Member, Member, or Associate Member, but whose talents, skills, knowledge, or leadership will assist the Association in fulfilling its purpose.

B. Honorary members may only participate in discussions pertaining to Association business and may not vote or hold office.

C. Honorary members will not be required to pay a membership fee.

 

5. Special Members

A. Special members shall be those who are not eligible to be included in any other membership category. They provide volunteer services and assist at Association functions.

B. Special members may only participate in discussions pertaining to Association business and may not vote or hold office.

C. Special members will not be required to pay a membership fee.

 

Section II Dojos (schools) may become members of the Isshinryu Karate Association and gain benefits from participation in the Association.

1. Isshinryu Dojo Membership

A. Dojo membership shall be defined as membership in the Association by an Isshinryu Karate School.

B. Dojos will have one vote and may participate in the discussions concerning relations and benefits. The Dojo's vote, and position in discussions shall be made by a representative elected by the dojo. Dojo membership is to be determined by the voting members.

C. Dojo members shall be required to pay a membership fee as set by the Treasurer. In addition, a percentage of each promotion fee shall be forwarded to the IKA treasury.

D. Furthermore, to retain membership in the IKA the dojo shall be required to send at least one black belt to train with a black belt member of the IKA at the headquarters of the IKA or at a location approved by the Board of Directors.

E. If the black belt cannot train with a black belt member of the IKA at either of the locations outlined above a valid reason must be supplied by the dojo. The validity of this excuse shall be determined by a majority vote of the Board of Directors.

2. Associate Dojo Membership

A. Associate Dojo membership shall be defined as membership in the Association by a Karate or martial arts school that is not Isshinryu.

B. Dojos will have one vote and may participate in discussions concerning relations and benefits. The Dojo's vote, and position in discussions shall be made by a representative elected by the dojo. Dojo membership is to be determined by the voting members.

C. Dojo members shall be required to pay a membership fee as set by the Treasurer. In addition, a percentage of each promotion fee shall be forwarded to the IKA treasury.

 

ARTICLE IV

BENEFITS

Section I Benefits for individual membership shall be as follows:

1. Recognition of Rank

A. Members of IKA who are either voting members or members shall have their Isshinryu Karate rank recognized by the Association.

B. All members shall be registered by the IKA and receive a certificate of rank and registry upon joining the Association. Progressive rank certificates, as well as teaching certificates, shall be awarded to members meeting the requirements set by the Promotion Board. The members shall receive a rank certificate, have their rank registered by the IKA, and have their rank recognized by the IKA; for each rank they attain.

 

2. Discounts

A. All members shall be entitled to a 10% discount on all promotional items sold by the IKA.

B. Members shall be entitled to an entry fee discount for any IKA sponsored event.

C. All members who attend and train at an Isshinryu Karate Klub dojo will be entitled to a reduction in promotion fees. This reduction will be set by the Board of Directors annually.

D. Examining board or substitute examiners shall be entitled to reimbursement for travel expenses associated with attending official functions as designated by the board. These reimbursements may not necessarily cover all of the travel expenses.

E. Regular members may use their IKA affiliation and the IKA logo in advertisements and promotions.

 

Section II Benefits for Members Dojos shall be as follows:

1. Support of Dojo activities and events

A. Member Dojos of the IKA are entitled to support from the IKA for events such as tournaments, seminars, etc. This does not necessarily mean monetary support. The support shall be in the form of manpower, attendance, and promotion by the IKA for the Dojo's events.

B. Member Dojos are also entitled to support from the IKA for standardizing Isshinryu Karate techniques and practices as set down by Tatsuo Shimabuku. This support shall be in the form of either visits by IKA black belts to the Dojos or by visits by black belts of the member dojo to IKA headquarters.

C. Member Dojos shall be entitled to use IKA logos and their affiliation in the IKA on advertisements and promotions of the dojo.

 

ARTICLE V

OFFICERS

Section I The officers of the Board of Directors of the Isshinryu Karate Association shall be: Chairperson, Director of the Board, Treasurer, Promotion Officer, Member at Large, and Secretary. The Secretary is the only non-voting member of the Board. Officers shall be elected at an Association meeting held during the third week of January and shall hold office for a year. Notice of Elections shall be given for eight weeks prior to the election date and nominations can be made throughout this time. In order to be elected a candidate must receive at least a simple majority of the votes cast at an Association meeting which quorum (50% of the total membership) is reached.

1. The Chairperson is an appointed position. It will be appointed based on seniority, rank and continuous membership in the Isshinryu Karate Klub.

Seniority is defined as the time accrued from the date of promotion to the rank of black belt (shodan). The Chairperson shall be responsible for all Board of Director business and shall:

A. Preside at all meetings.

B. Be Chairperson of the Board of Directors.

C. Appoint all committees and committee member, except where the constitution specifies otherwise.

D. Be an ex-officio member of all committees, and may convene any of these meetings.

E. Call special meetings whenever they deem necessary, or at the written request of five Dojo members.

F. Authorize, by their signature on a formal voucher, after Board of Director approval, all disbursements from the Treasurer.

G. Represent the Association before any private or non-private groups.

H. Interpret any point not fully covered in this Constitution.

 

2. The Director of the Board is an elected position. The Director shall assist the Chairperson at all times, and shall:

A. Preside in the absence of the Chairperson.

B. Call and arrange meetings as directed by the Chairperson.

C. Set agendas for meetings of the Board and for Association meetings.

D. Be responsible for the instruction of committees in their duties by reading same as written in the Constitution, at the meeting which they are appointed.

E. Instruct all committees or delegates to any conference of meeting to submit a verbal and written report to the Board at the next regular meeting.

 

3. The Treasurer of the Board is an Elected position. The Treasurer shall:

A. Be responsible for the collection and disbursement of all Association funds.

B. Make a financial report at each regular meeting and submit a written financial report to the Board of Directors every four months.

C. Maintain a file of all authorizing vouchers, and of all current paid bills.

D. Keep all paid bills of the previous year for one calendar year.

E. Submit a budget for approval by first the Board, then the Association. This includes setting fees for membership, promotions, etc.

 

4. The Promotion Officer is an elected position. The only requirement for being the Promotion Officer is that they are at least the rank of Sandan. The Promotion Officer shall:

A. Preside over the Promotion Board.

B. Set and maintain promotion standards in accordance with the teachings of master Tatsuo Shimabuku and with the approval of the Chairperson.

C. Arrange for Promotion Board members to attend promotions at Dojo member's schools.

 

5. The Member at Large is an elected position. Their duties shall include:

A. Being a representative of the Association's members on the Board of Directors.

B. Casting their vote on Board decisions with the will of the Association's members in mind.

 

6. The Secretary is an Elected position. The Secretary does not vote in Board of Directors business. The Secretary shall:

A. Announce all meetings, by posted notice to all Association members.

B. Keep minutes of Board of Director meetings and Association meetings and maintain a separate file for each.

C. Keep a current membership list on file, including addresses and phone numbers of each. This list should also include the type of member the person is.

D. Keep a current list of the rank of Association members.

E. Call roll, announce quorum and read minutes of last Association meeting.

F. Be in charge of and maintain a file of all Association correspondence.

G. Be responsible for all external communication of the Association and Board of Directors.

H. Keep the Constitution and bylaws current at all times.

 

ARTICLE VI

MEETINGS

Section 1 Meetings can be called by the aforementioned members of the Board of Directors or by a majority of the voting members of the Association.

A. Meetings are open to all members and the public unless closed by a majority vote of the Association.

B. Association members shall be notified at least four weeks in advance of a meeting.

C. Meetings shall be held at least twice a year.

D. Proxy voting is permitted at meetings.

E. Telephone voting is permitted when needed.

F. Quorum is necessary to conduct business.

G. Quorum shall consist of a majority of the current voting membership, represented in person, by proxy or by phone.

H. All matters, unless otherwise specified by the bylaws and constitution, shall be decided by a majority of those present.


ARTICLE VII

POWERS AND JURISDICTION

Section 1 The Association shall legislate on matters that affect the general welfare of the membership as a whole, and shall:

A. Fix dues, levy fines and assessments to meet the needs of the Association.

B. Enforce its own laws by infliction of penalties.

 

Section 2 The Association may reduce or revoke member's rights and shall:

A. Remove partial or total membership benefits by at least two-thirds vote of the members at a regular Association meeting if the member has violated any Association rules or has brought dishonor to the Association.

B. Anytime during the penalty period the issue resulting in the withdrawal of membership benefits may be referred to the Board of Directors as an appeal case. The penalty remains in effect unless overturned by the Board.

C. An officer may be removed by two-thirds vote at a regular Association meeting. In the event of removal or resignation of an officer, an election will be held within two weeks to fill the vacant position.

 

ARTICLE VIII

NON-DISCRIMINATION

Section 1 The Association shall adhere to a policy of Affirmative action; that is, to provide to the maximum extent feasible, equal opportunity to all qualified individuals without regard to race, color, religion, national origin, sex, sexual preference, or handicap in all Association activities.

 

ARTICLE IX

AMENDMENTS

Section 1 This Constitution and its bylaws are subject to amendment by three-fourths (3/4) vote of Association members.

Section 2 Amendments shall, unless otherwise specified, be proposed in writing at one meeting and be voted on in the next meeting of the Association, provided that at least one week has elapsed between the meetings.

Section 3 This Constitution shall become effective when adopted by three-quarters (3/4) vote of the Association membership.